TOPIC
Site documentation that reaches the office complete.
Photos, defects, work done and signatures – captured directly on site and assigned to the right project.
In short
Digital site documentation means observations and work are captured in structured forms, backed by photos and assigned to the project centrally – instead of notebooks and chat threads.
What gets documented
Work done
Work and service report per job with times and activities.
Defects and incidents
A dedicated standard template with photos – so nothing gets lost between site and office.
Handovers
Acceptance and handover protocol with signature.
Why structured beats photos in a chat
- Every photo belongs to the right report and project
- Required fields prevent incomplete details
- Works without signal – submissions are sent later
- The office reviews and approves, the PDF is the record
A record instead of a chat thread
When defects or work done are disputed later, what counts is what was documented and when. Photos in a group chat are hard to assign and get lost in the thread.
In WorkLogx photos and signatures are form fields. They belong to the report and the job and are visible as attachments during office review.
Frequently asked questions
- Does site documentation work without internet?
- Yes. Without a connection the app keeps submissions in its queue and sends them once the device is online again.
- Does the office see the photos during review?
- Yes. In daily approval attachments such as photos are visible on the entry before the office approves.
- Who may approve site documentation?
- Office users with the matching permission approve. Employees capture and submit.
Get to know WorkLogx for your business.
In person · No obligation – we look at your workflow and prepare a suitable offer.