GUIDE
The acceptance protocol: structure and contents.
At acceptance you record the condition in which work is handed over. A clearly structured protocol avoids misunderstandings later.
In short
An acceptance protocol documents the handover of work: participants, date, scope, defects found with deadlines and signatures from both sides. Legal effects depend on the contract.
Published: · Updated: · Editorial: Monadion GmbH
Typical contents
- Project, location and date of acceptance
- People present from both sides
- Scope of the accepted work
- Defects found with description and photos
- Agreed deadlines for remedy
- Reservations and signatures
Common mistakes
- Defects only discussed verbally
- Photos not linked to the protocol
- Missing signature or date
- Protocol reaches the office days later
Note
This guide is not legal advice. The effect of acceptance depends on your contract and applicable law.
With WorkLogx
An acceptance and handover protocol is included as a standard form – with photos and signature in the app and the PDF in the office.
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